Information and material management process monitoring

Whether it is an independent company or a group-type company, companies in the same industry chain or supply chain are facing a new trend, that is, the collaboration of the entire industrial chain supply chain. Nowadays, such collaboration has already taken place within group companies. Many group companies often contain multiple formats and involve multiple aspects of the supply chain. Coordination of these groups can often achieve group corporate control and improve the efficiency of enterprises. And competitiveness.

As a leading industry, chemical industry, the top 500 enterprises integrating printing, thermoelectricity, logistics, forestry, environmental protection, commerce, real estate and other ten industries have taken a solid step in the supply chain synergy in the whole industry chain. At the Huatai Group Management Informationization and Happiness Tournament jointly organized by UFIDA and Huatai Group, Liu Hongbo, Minister of Materials Department of Huatai Group elaborated how Huatai Group strengthened the supply chain through informatization, and realized the initial group Control.

Material management to achieve the entire process of monitoring Through the coordination of material management, sales management, financial management and tender management, Huatai Group has strengthened the supervision and control of the entire process and improved efficiency. In terms of material management, Huatai Group achieved a one-stop service for the Group's finished product control, incoming materials, and manufactured products to improve efficiency; through controlling the movement of goods and materials, the number of doorman documents, financial supervision documents, and the number of systems. The Group achieved price control, market management, assessment extraction, sales policy control, contract control and delivery process control.

In terms of procurement management, Huatai Group achieved the separation of demand and planning, separation of tendering and procurement, separation of supervision and inspection, separation of procurement and payment, and implementation of the tendering department, procurement department, material supervision department, quality inspection department, and financial department. The mutual supervision and mutual restriction between them have improved the quality of procurement. At the same time, Huatai Group also achieved online bidding for suppliers, achieved a tender pricing, and controlled the Group's purchase order prices. Vendors are managed hierarchically and blacklisted through a supplier evaluation system.

Liu Hongbo stated that through the use of informatization in the supply chain of Huatai Group, various management departments such as materials, sales, procurement, finance, etc., have formed a mutual supervision and mutual management model. Any department has problems and other departments can timely It was found that the phenomenon of favoritism was avoided. In this way, the monitoring of the entire process of entering the goods into the factory was realized, and the monitoring and control system of the whole group was realized.

Optimization of sales management process to reduce the risk of material management It is understood that before the information system is applied, the delivery process of Huatai Group's products needs to go through eight steps. In other words, after the driver arrives at the factory, he needs to first go to the logistics company and then to the sales company, then pick up the goods, load the goods, count the weights, go back to the warehouse for review and print the net list, and then go to the financial invoicing and stamping, and finally hand over the door. Card review goes out.

For this traditional delivery process, Liu Hongbo thinks that there are several problems: First, supervision does not form a closed-loop, there are multiple shipments; Second, the financial seal only does not check the quantity of goods, no practical significance; Third, logistics personnel Not on-site office; Fourth, let the driver run more than one way; Fifth, the financial supervision of the credit after the implementation of the control of delivery; Sixth, out of the joint, the lack of account Union.

To this end, Huatai Group optimized the original eight links into five links, which greatly optimized the process and improved work efficiency. According to Liu Hongbo, the current process is to measure the gross weight directly after entering the door of the cargo driver, and then develop the manifest, send it directly to the warehouse, cover the material out of the door, and then measure the gross weight, and then go directly to the doorman and check the doormen. Go out afterwards.

After the optimization of the new sales process, many unnecessary links have been reduced between various links and the overall work efficiency has been improved. Compared with the original process, Liu Hongbo believes that the new process has six major advantages: First, the logistics auditor directly office, the second is to measure the gross weight to the custody office for review, the third is the original manual billing changed to the system print, four It is the function of the financial invoicing examination and measurement statement. Fifth, whether the billing documents and the billing documents in the financial invoicing auditing system are consistent. The sixth is whether the concierge bills are the same and should be submitted to the finance for auditing on a regular basis.

In terms of sales management, Huatai Group also achieved control over the entire system, price, and delivery through system optimization, and in particular, effective control of the system and price. In addition, in the control of credit, after the ex ante control is mentioned afterwards, the product is stamped before the loading of the product. This practice is achieved by implementing the subsidiaries and implementing the dual control of the subsidiary and the head office, once the credit is exceeded. The system will automatically prompt, through the control of credit can effectively reduce the risk of funds and speed up the return of funds.

Today, Huatai Group also realizes the unified pricing of the sales price of the entire group. Before the new system is used, each subsidiary often lowers prices privately and the group cannot control it. After the implementation of the new system, unified pricing was set within the group and orders below the limit price could not be controlled. The Group Sales Head Office can also review all pricing within the entire group and review whether there are inconsistencies in the actual operations of the company and avoid internal competition within the company.

Sales management also embodies delivery control. After the product is released, it is controlled by the sales department and is subject to financial supervision and control. Before the new system is not used, the modules of the original system cannot be related to each other. That is to say, invoices, shipping orders, and bills cannot be linked; but after the new system is used, invoices, invoices, etc. These types of documents have been linked, and any problem can be found by querying any single document. From the measurement and supervision of the number of shipments to the financial supervision to the receipts, the entire link has formed a closed-loop supervision, and the entire material, finance, and sales can be supervised by each other.

Purchasing management to achieve "separation of five powers"

In terms of procurement management, Huatai implemented the separation of demand and procurement, separation of procurement and bidding, separation of supervision and inspection, separation of procurement and payment, establishment of “five-power separation” for tendering, procurement, quality inspection, storage, and payment, and realized the entire group. The unified audit inquiry of the material structure reduces procurement costs and improves the quality of procurement.

Liu Hongbo stated that before the new system was not used, Huatai Group could not query the price of the company's materials through the system. After the new system was used, the company's management staff could conduct group-wide price inquiries every day, and could do daily, weekly, and The monthly data is compared and analyzed, and tendering is conducted with uniform prices, quantities, and contracts. Through the unified inquiry of the procurement structure of the whole group, we can ensure that the execution price of the same material in the entire group is not higher than the group bidding price. By sharing information, we can remind other companies to bargain in time, unify audit inquiries, and promptly discover high prices, and handle it at any time. And stop the payment.

Second, this kind of procurement management is also reflected in the control of prices. After the new system is implemented, the company can carry out multi-tier checks on tax-free prices, tax-inclusive prices, and tax amounts. In addition, the price can be controlled through the system, in which the bid price of the bid price control material is put into the warehouse price concurrently. If the invoice control price is inconsistent after the unqualified price reduction, it cannot go to the financial warehouse to complete the payment. That is to say, when the price of purchase warehousing is not consistent with the issued price, the system will promptly prompt and form a control point.

Third, Huatai Group has achieved control over payment and achieved mandatory separation of purchase payment slips and financial payments. Before the new system was implemented, this separation was only a formal separation and no thorough separation was implemented; after the implementation of the new system, Huatai Group requested that the payment of each company should be reported in accordance with the unified payment rate set by the company, through the control of payment, the specific amount It is necessary to fill out financial plans approved by finance according to the quantity, and achieve complete separation of financial and approval payments.

Purchasing management ultimately embodies the control of warehousing, and strictly controls ultra-planned procurement, over-bidding and evaluation prices. Before the new system was not used, the Huatai Group's circumstance of over-plan procurement and high-opening procurement invoices were handled manually and artificially controlled. Not only was there mistakes and complete control could not be achieved; after the new system was applied, the Huatai Group The number and price of procurement points are determined. As long as the number of reports exceeds the requisition plan, the system can automatically remind and control the relevant personnel. Through the control of the storage, the bidding price is ensured, and the agreed price after the price reduction is not qualified. At the same time as the implementation of the system, automatic system control was implemented to effectively prevent the problem of man-made wrong invoices.